Visa & immigration case management softwareWhen visa cases outgrow what Excel can hold, you need a system, not a spreadsheet.

SeaVisa is a single platform for managing visa and residence permit cases: from applicant and program to deadlines, submissions and client roadmap.

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Maria K.Documentsβ€”
Alex P.Translationβ€”
Ivanov family3 caseslinked
Case roadmap

Teams with a flow of visa cases are moving from spreadsheets to a managed process.

Growth breaks manual processes β€” that's normal.

  • Deadlines live in managers' heads.
  • Status updates to clients are sent manually.
  • Documents are scattered across chats and folders.
  • Any vacation is a risk to the case.

From manual handling to a managed system.

A change of operating model, not just adding a tool.

Before

  • Deadlines in spreadsheets and in people's heads
  • Client can't see progress
  • Documents in chats and email
  • Dependence on specific people

After

  • Deadlines at case level, reminders in the system
  • Client sees roadmap via personal link
  • Single package by type, normalized names
  • Process documented, action history preserved

What is SeaVisa

An operations platform and single control centre for visa and residence permit cases. Not a generic CRM or "another SaaS" β€” infrastructure built for visa workflows that reduces operational chaos and risk.

How it works

Controlled process from case creation to submission

1
Create case
Fewer errors, transparency, control from day one.
2
Documents and forms
Client uploads by type β€” you get a structured package.
3
Translations and deadlines
Deadlines under control, email to translator ready to send.
4
Preparation for submission
Submission-ready without last-minute manual assembly.
5
Case closure
Full history and outcome β€” for reporting and reputation.

Who the system is for

Clear fit: who it's for, and who it's too early for.

Visa and migration agencies with a flow of cases
Not for one-off cases β€” you need volume

The expert's role

The system doesn't replace the expert β€” it protects them.

How it feels after rollout

Not features β€” the feeling.

Control
Calm
Scalability
Predictability

See what a managed visa process looks like.

Request a demo β€” no commitment, no abrupt change.

Request demo

Pricing

Cost is easily included in the total applicant handling fee.

White-label included in Enterprise or available as add-on.

Recommended

Professional

190€/mo + 25€/case

For agencies that value operational control and work standards.

  • Up to 3 active managers
  • Unlimited clients (applicants)
  • Full client portal (roadmap + progress bar)
  • Document upload and normalization
  • Submission-ready file structure
  • Deadline tracking (translations, submission, follow-ups)
  • Email draft generation (Gmail / Outlook, manual send)
  • Notifications (Telegram)
  • Case action history (audit trail)
Request demo

Enterprise

590€/mo + 15€/case

For teams with multiple managers and high case volume.

  • Up to 10 active managers
  • Everything in Professional
  • White-label client portal
  • Customizable roadmap stages
  • Case and log export
  • Priority support
Request demo

Frequently asked questions

Answers to key questions about the platform

Does the system send documents automatically?

No. The platform prepares materials and email-drafts; the manager sends them.

Can we work with family cases?

Yes, each family member is managed as a separate linked case.

Is the system suitable for law firms?

Yes. The platform is designed with legal processes and control requirements in mind.

How is SeaVisa different from a generic CRM?

A generic CRM is built around deals and a sales pipeline. SeaVisa is built around the visa case: applicant, program, documents by type, translations, submission and follow-up deadlines, a client roadmap and an action history.

How does the system help you avoid missing deadlines?

Translation, submission and follow-up deadlines are tracked at case level, with reminders in the system and in Telegram. Deadlines no longer live in a manager's head, and a holiday no longer puts a case at risk.

Can clients see what stage their case is at?

Yes. Each client gets a personal link to the case roadmap with a progress bar and can check the current stage without calling or emailing the manager.

How much does SeaVisa cost?

Professional is €190 per month + €25 per case, for up to 3 active managers. Enterprise is €590 per month + €15 per case, for up to 10 active managers, with a white-label client portal and case export.

Can the client portal carry our own brand?

Yes. A white-label client portal is included in Enterprise or available as an add-on.

SeaVisa β€” a single platform for managing visa and residence permit cases.

Transparency. Speed. Support.

  • We work officially
  • Secure data processing
  • Support 24 hours

Β© 2026 SeaVisa

SeaVisa β€” a single platform for managing visa and residence permit cases.

Transparency. Speed. Support.

Β© 2026 SeaVisa. All rights reserved.

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  • We work officially
  • Secure data processing
  • Compliance with international requirements
Β© 2026 SeaVisa